Clarity Inbox

By trade

Cleaning & home servicesThe recurring client who stopped booking Property managementThe one you drop is the one that escalates Contracting & tradesApprovals that hold up the job

 

M&A, brokerage & advisoryThe deal doesn't wait for you Engineering & consultingA spec change that got read and buried Import & distributionThe RFQ that never came back

By situation

Carrying it aloneYou are the backstop You have an assistantThey need a backstop too Growing past what you can holdMore work than one head fits

Four things that manage themselves

Inbox Lead to RevenueThe whole system, layer by layer To-do listUpdates while you work Follow-upsAnd commitment tracking

 

Contacts and jobsA CRM that keeps itself current ReconciliationPayments matched to invoices

Core services

Email managementThe whole system, layer by layer Order deskEvery PO on the right order Collections and reconciliationPayments matched to invoices

Also included or added

To-do listUpdates while you work Follow-upsAnd commitment tracking Contacts and jobsA CRM that keeps itself current
Why Clarity AI-Powered Pricing Security Login Speak with an Expert

Pricing

Simple, transparent pricing.

We’re an outsourced office manager for service businesses — faster and cheaper than hiring one, because we use AI. The Clarity team keeps your work current and sends you a report every month.

Email management

Know where every deal, project and client stands without digging through your inbox or updating a spreadsheet. We call that page a workstream.

from $149/ month

$500 setup, waived on a 12-month term. Month-to-month is fine, with the setup fee.

Best if you want us to set it up and run it for you.

  • A shared channel with our team
  • We set up the Lead-to-Revenue system
  • We file your emails, documents and Fathom notes on the right page
  • We keep each page current: what was said, when, and who owes the next step
  • We flag what is slipping: overdue follow-ups, people gone quiet, deals with no next step
  • We send you a report every month
  • Everyone on your team included
  • Each extra managed inbox by us is +$50/month
Speak with an ExpertLearn more

Order desk

For importers and trading companies, with or without an ERP.

from $750/ month

10 seats left at a $0 setup fee. Then $500. Up $250 every 10 seats. Your $750/mo never changes.

Best if you want us to set up and run your order tracking for you.

  • A shared channel with our team
  • We file every PO and email on the right order
  • We flag stalled orders: missed deposits, silent factories, unpaid invoices
  • Our team checks every unclear line
  • We remember quality issues for each product and client
  • Everyone on your team included
Speak with an ExpertLearn more

Additional services

You can add additional services as part of your proposal once you speak with our team.

Collections and reconciliationDocument chaseShared inboxesERP connection

Expertise

Why Clarity

Hire an outsourced office team that deeply understands businesses that run on email.

Led by a growth engineer.

Founded by a team that has spent 13 years building systems across sales, product and engineering at brands like YC-backed Vidyard and 500 Startups-backed Obie.ai. Educated by growth operators at Reforge and part of a successful exit, so we see the same problems from three sides and understand how silos form. Built around how service companies actually run on email.

See the Inbox Lead-to-Revenue System →
Vidyard500 StartupsReforge

A team you can actually reach.

We take your onboarding call ourselves, in your real mailbox. After that, the Clarity team keeps your workstreams current and sends you a report every month.

SlackReplies in your shared channel
Calls in your working hours

AI native and secure.

We build our own software, so every email lands on the right deal without anyone typing it in. It connects through Google’s and Microsoft’s official APIs, has been through Google’s verified-app review, and nothing trains a model for anyone else.

inbox.ts
for (const email of inbox) {
  const job = agent.match(email)
  workstream.file(email, job)
}

One team across every inbox.

Keep the context with one provider. Gmail, Outlook and shared boxes all feed the same workstreams, so nothing depends on whose inbox it landed in.

Growth

Email management for every stage of growth.

Clarity scales with you, from your first inbox to a whole team.

You are the backstop. Every follow-up depends on you remembering it at 11pm.

Speak with an ExpertRead Upile's story

Suggested scope

  • Email management on your own mailbox
  • Promises and quiet threads tracked
  • Your Fathom notes brought in

They need a backstop too. They keep the relationships and we keep the list.

Speak with an ExpertRead customer stories

Suggested scope

  • Email management on the shared boxes
  • Workstreams your assistant can see
  • A report every month

More work than one head fits. Orders, jobs and invoices live in several people's mail.

Speak with an ExpertRead Mainbridge's story

Suggested scope

  • Order desk or a job board built from your mail
  • Collections and reconciliation
  • An onboarding call with your whole team

Proud to support service businesses

AI is the most powerful EBITDA lever in a generation. Clarity is the AI lever for service businesses.

Read customer stories
Chris KeodyChris KeodyBusiness Coach & Advisor

“When I look at my email, I know what I need to do at a glance. I don't have to set anything up. All I did was log in and it came with a triage system in place.”

Chris R. FeamsterChris R. FeamsterCEO, Cognify Solutions

“Imagine if your VA took Monday morning to categorize all your new mail and even write suggestive follow-up notes in your drafts. That's what Clarity is doing for you.”

Yashar AhmadpourYashar Ahmadpour2x Founder, AI Startup

“Just getting back to people quickly. I'm inbox zero. Wait a minute. To Respond, a new draft has been created, and I can just copy and paste it.”

Upile ChasowaUpile Chasowa2x Founder

“Before, I would ignore all emails and only respond to the ones I read into action. Now I have To Respond that I'm remembering to action. I feel less worried.”

Umair MalikUmair MalikProperty Manager

“I don't feel as bad about having a messy inbox. I know it's organized chaos. It's made my life a lot easier from an email perspective, for sure.”

Erez LeviErez LeviPresident & Co-founder

“I hate to admit, I used to drop the ball, miss follow-ups with investors and clients. Clarity now catches those for me. It's like I got an EA that knows my priorities.”

AI-Powered

The AI-native email service.

Our team builds the software that turns a messy inbox into one clear page for every deal, order or client, and the tools we use to keep each one current.

Your inbox today 4 emails to see where one order stands

Inbox1–11 of 2,318
  • Rachel, PinegateRe: PO 7200415 ship date does the Nov 18 date still hold?
  • LinkedInYou appeared in 6 searches see who is looking at your profile
  • StripeYour invoice is ready receipt for your subscription
  • FactoryRe: Re: Fwd: coils coils ready, glass on back order
  • Lakeside SupplyQuantity on 4475? the PO says 40, you quoted 44
  • AccountsOctober statement two items still open
  • Pinegate APPO 7200415: please confirm confirm by Friday, PDF attached
  • Trade WeeklySteel prices this week plus five things to watch
  • Harbor GoodsWhere is my order? any update on 4468?
  • Rachel, PinegateRe: Re: skids 5 coils per skid, no mixed skids
  • GoogleSecurity alert new sign-in on your account

The same order in Clarity Understand the full picture

POPO 7200415 · Coils and glassPinegate Heating · opened from the PO document on 2 Oct · SAMPLE DATA
Status

Waiting on the 30% deposit, 9 days overdue. The factory has not started. Ship-by date is Nov 18.

Conversations12
Open tasks3

Tasks 3

Chase Pinegate for the 30% depositFrom the PO terms, 9 days since confirmationYou
Confirm which glass SKUHuman check on PO line 2Clarity team
Check spacers: 2 in, not 1.5 inLook out for: Pinegate's complaint in AugustYou

Look out for lessons from past orders

✓Tempered glass only, no annealedFrom a rejected sample in JulyChecked
!Spacers are 2 in, not 1.5 inPO line 3 says 2 in, your quote said 1.5 inNeeds you
Sample data

Your workstreams

Know where every deal, project or client stands, with the emails, the documents and who owes the next step on one page.

Secure AI agents

Our agents do the reading, sorting and filing. Anything you mark off-limits isn’t processed, and nothing trains a model for anyone else.

Follow-up tracking

What you promised and what you’re owed, held from the moment it was written, so a quiet thread shows up before it costs you.

A report every month

Your inbox automation report: the workflows we automated, your reply times, the enquiries that waited over 24 hours, the jobs booked from replies and the revenue saved.

FAQ

Frequently asked questions

How Clarity pricing works for businesses that run on their inbox.

Pricing

How does email management pricing work?

Email management starts at $149 a month for one inbox. The $500 setup is waived on a 12-month term. Month-to-month is fine, with the setup fee.

How does Order desk pricing work?

The Order desk starts at $750 a month, month to month, and your $750 never changes. There are 10 seats left at a $0 setup fee. Then setup is $500, going up $250 every 10 seats.

How does collections pricing work?

Collections and reconciliation is quoted as part of your proposal and runs alongside either service.

What if I need another inbox?

$149 covers one inbox. Each extra managed inbox by us is +$50/month, with no extra setup.

Working with Clarity

What is included in the starting email management price?

One page for every deal, project or client that shows what was said, who owes the next step and what is slipping. Emails and documents file themselves, your Fathom notes sit in the same place, and the Clarity team keeps it current and sends you a report every month.

Do I pay for each person on my team?

No. Everyone on your team can use it, included. The price follows the inboxes we watch.

Can I run it myself?

Starter and Pro are there for smaller accounts. Most businesses start with a call, and we will tell you on it if the software alone is enough.

Get a Quote for Your Inbox.

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