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Auto-Draft Email Replies in Outlook
Clarity learns how you write from your sent mail, then drafts the replies. You review and send.
Try it with your OutlookWatch it run in Outlook
OutlookOutlook's way: templates and Quick Parts
- 1Save a message as a template, or store a snippet in Quick Parts.
- 2Find the right template when a similar email arrives.
- 3Paste it in and rewrite the parts that do not fit.
- 4Maintain the template set as your work changes.
The problem
- ✕A template is the same every time; real replies are not
- ✕Finding the right one costs more time than it saves for anything unusual
- ✕Nothing learns from what you actually send
- ✕Every template reads like a template
Clarity's way: a draft written for this email
- 1Clarity reads your sent mail to learn your tone, length and sign-off.
- 2When an email needs a reply, it writes one for that specific message.
- 3The draft is saved in Outlook, on the thread, waiting for you.
- 4You review, edit if needed, and send.
What changes
- ✓Written in your voice, not a generic assistant's
- ✓Specific to the email, not a stored template
- ✓Lands as a normal Outlook draft — nothing new to open
- ✓Nothing is ever sent without you
Who runs into this
Consultant
Twenty enquiries a week, each needing a slightly different answer to the same question.
Business owner
Replies go out at 11pm because that is the first quiet moment of the day.
Sales lead
Response time decides who wins the work, and a fast reply beats a perfect one.
Frequently asked questions
Does Clarity send emails without me?
No. Drafts are saved to the thread in Outlook and wait for you. Sending is always your action.
How does it learn my writing style?
It reads your previously sent messages to pick up tone, typical length, greeting and sign-off, then writes new drafts to match. The more you send, the closer it gets.
Where does the draft appear?
In Outlook, as a normal draft on the relevant conversation — on the web, desktop and mobile. There is no separate app to check.
What if a draft is wrong?
Edit it or delete it like any draft. Clarity treats a heavily edited draft as a signal and adjusts to how you actually write.
Looking for Microsoft's own documentation? Microsoft's email documentation
More Outlook guides
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A morning brief of what needs your attention — prioritized by urgency, noise filtered out.
Outlook Rules Not Working?
Why Outlook rules stop running — the 256 KB quota, client-only rules, and rule ordering.
What people actually say
5/5 from 3 reviews on G2“I hate to admit it, I used to drop the ball and miss follow-ups with investors and clients. Clarity now catches those for me. It's like I got an EA that knows my priorities.”
“When I look at my email, I know what I need to do at a glance. I didn't have to set anything up — all I did was log in and Clarity Inbox came with a triage system in place. Now I don't have to filter anything, it makes it easier.”
“Just getting back to people quickly. I'm inbox zero — I can't stand having anything in my inbox. To Respond, a new draft has been created, and I can just copy and paste it.”
What it costs you
Roughly 9.5 hours a week
Estimate2.8 hrs of that we could cover
The rest stays yours — it is not repeatable.
106 hrs
a year, if the low end of the range holds
137
threads went quiet and nothing told you
Last 90 days · your own mail · illustrative figures
Clarity Inbox
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An interactive report on your last 90 days: where your hours actually went, what is still waiting on you, and how much of your email could run itself. Free, delivered in minutes.
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